Paper Submission

Finalize your paper now. 

PAPER SCHEDULE

The expected schedule for papers is: 
> 28 February 2015: Final Feedback to Authors
> 20 March 2015:  Submit Final Papers via OpenConf (instructions on where to email or upload your file will be provided at that           time)
> 1
5 April 2015: Final Response to Authors informing them whether their paper will presented in a poster or lectern session. Instructions and guidelines provided.
> 1 June 2015: 
Author or representative MUST be registered for the conference
> 15 June 2015: Lectern Presenters: Deadline for PowerPoint/PDF upload/submission. These will be the final presentations for the projector preparation for conference rooms. No changes permitted after this date.
>  22-24 June 2015: Attend the 5th International Symposium on Highway Geometric Design in Vancouver, Canada.

GENERAL PAPER GUIDELINES 

Be sure to follow traditional TRB's Standards and Guidelines (except for the dates noted). All papers need to be in PDF format and don’t forget to number your lines in the papers.

To assist authors in preparing papers, the review criteria for the peer review of papers are summarized below. Compliance with the manuscript formatting guidelines presented in the following sections will minimize delays for authors, peer reviewers, and staff and will facilitate subsequent revision of papers for publication. 

Language: All papers must be submitted in English. 

Title: The title for your paper should be a 100 characters or less. The title page of the paper should clearly note the following:

  • The total number of words in the abstract, text, and references (or the number of references if not included in the word count), and
  • The number of figures (including photographs) and tables. 

Overlong papers will be rejected without review at the discretion of the peer review committee .

Organization of Manuscript: Submit the manuscript in a single electronic file organized in the following sequence: 

  • Title page, including submission date, word count, and author names, affiliations, addresses, phone numbers, fax numbers, and e-mails (please indicate corresponding author); 
  • Abstract; 
  • Body of paper, with figures and tables embedded in the text, as close as possible to the related text; 
  • Acknowledgment (if any); and 
  • References. 

Length of Manuscripts: The length of each paper, including the abstract, text, references, figures, and tables, must not exceed 7,500 words. Each table, figure, or photograph counts as 250 words. For example, if two figures and three tables are submitted, the abstract, text, and references may total no more than 6,250 words. Note that 7,500 words is the maximum length; authors are encouraged to keep papers to the minimum length possible and to limit the number of figures and tables, providing only essential information of interest to the reader.

Electronic File Formats: The paper must be submitted in PDF with the text line-numbered in the left margin, to facilitate the review process.

Clearances and Copyrighted Material: Authors must secure necessary clearances and written permissions for publication from any contracting or supervisory agencies involved in the research or from holders of copyrights on material used in the paper. Authors must have concurrence from coauthors or coworkers before submitting papers, and all contributions to the work must be properly acknowledged. If a paper accepted for publication contains previously copyrighted material, authors must obtain written permission from the copyright holder(s). This permission must be provided to the Transportation Research Board (TRB) and Transoft Solutions, Inc. (Transoft) at the time the paper is submitted.

PAPER FORMAT: Authors must convert their papers for peer review to PDF format before submission.  Authors are reminded that the best way to avoid last-minute complications is to submit their paper well before the deadline. Authors are required to line-number the text of their papers before converting the files to PDF. Line numbering will facilitate the review process.

Tips for line numbering: Check word processing Help for instructions on document line-numbering—starting at 1, counting by 1, and restarting each page. For example, in Microsoft Word 2010, insert line numbers as follows:

  1. Click on the Page Layout tab of the menu bar; then click on Page Setup, which will bring up the Page Setup box.
  2. Click on the Layout tab in the Page Setup box; click on the Line Numbers button at the bottom left; click on Add Line Numbering; select the options to Start at 1, Auto, and Count by 1; and select the option to Restart each page.

Tips for converting files to PDF:

  1. Line numbering—Turn on document line numbering before converting to PDF.
  2. Fonts—Use Times New Roman, no smaller than 10 points, as described in the section on manuscript page setup. Any nonstandard fonts must be embedded into the PDF file.
  3. Charts—Click on Paste to insert charts or images from other applications into the Word document. Do not use Paste Link.
  4. Equations—Check the equations to make sure that symbol substitution has not occurred in the conversion to PDF.
  5. Images—Whenever possible, use the JPEG image format (.jpg) instead of the bitmap format (.bmp), because JPEG images are compressed.
  6. Track changes—Make sure that all changes are accepted before converting to PDF. If changes have not been accepted, the markup will appear in the converted document.
  7. Check the converted PDF for accuracy and for font and formatting problems before submitting the file. 

Top 10 Ways to Get Your Paper Rejected 

  1. Ignore the word limit.
  2. Ignore the formatting rules.
  3. Include spelling and grammar mistakes.
  4. Do not provide relevant references.
  5. Submit nearly identical papers to several committees or even one committee.
  6. Do not revise your paper—think of it as a work of art.
  7. Insert random tables and graphics.
  8. Never explain the main findings—your readers should be able to figure that out.
  9. Do not respond to reviewer comments.
  10. Miss deadlines.

For further details please refer to TRB's Standards and Guidelines for information on formatting and submitting your paper. Be sure to understand the requirements to avoid administrative rejections. 

Other Resources

Sample Format for Papers Accepted for Publication

http://onlinepubs.trb.org/onlinepubs/am/2015/WritingForTheTRRecord.pdf